The 14 key indicators of PHA performance are: How does SEMAP work? (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. If you work for a Federal agency, use this drafting for improving failing SEMAP indicators, and will assist in preparing a Corrective Action Plan (CAP). endstream endobj 370 0 obj <>/Metadata 22 0 R/Names 391 0 R/Outlines 27 0 R/PageLayout/OneColumn/Pages 365 0 R/StructTreeRoot 30 0 R/Type/Catalog/ViewerPreferences 392 0 R>> endobj 371 0 obj <>/ProcSet[/PDF/Text]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 372 0 obj <>stream Required actions for PHA with troubled performance rating. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. Comments or questions about document content can not be answered by OFR staff. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. 0 points. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual reexamination on Form HUD-50058 and to allow the processing of the data into MTCS. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. View the most recent official publication: These links go to the official, published CFR, which is updated annually. This content is from the eCFR and may include recent changes applied to the CFR. There are also certain other instances when PHAs may not receive a SEMAP score. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. How does SEMAP improve program performance? This content is from the eCFR and may include recent changes applied to the CFR. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. Attributes of financial and regulatory incentives. It is not an official legal edition of the CFR. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. 2. learn more about the process here. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. MTCS means Multifamily Tenant Characteristics System. (24 CFR 982.404). This contact form is only for website help or website suggestions. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. December 1 2022. Except as provided in paragraph (a)(2) of this section, HUD will conduct an on-site review of PHA program management for any PHA assigned an overall performance rating of troubled to assess the magnitude and seriousness of the PHA's noncompliance with performance requirements. 42 U.S.C. user convenience only and is not intended to alter agency intent This program is designed for all employees in the Section 8/Housing Choice Voucher program. endstream endobj startxref (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. 0 points. Recent Presentations Content Topics Updated Contents Featured Contents. If you have questions or comments regarding a published document please Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. Displaying title 24, up to date as of 1/13/2023. 5 points. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. (15 points. 5 points. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). What is the section eight management assessment program? The indicators cover computation of rental subsidy, unit inspections, lease-up, etc. HUD initiated that proposal to align the SEMAP lease-up indicator with the process for measuring voucher management system leasing and cost data, which by statute must be done on a calendar year cycle. 9!H ^as}d1a!rvO$)dIjHE*Ays|8J0)re$5I{duh=h5wV$kZF Vv(H}qb9z+aKXnRw"F"W|Dw1|E] 0,go t (1) This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. Learn more about the eCFR, its status, and the editorial process. (1) Required reviews for troubled PHAs. SEMAP indicator information and the second a historical snapshot of the SEMAP information used for the most recent scored SEMAP. ( 982.503 of this chapter.) 5 points. SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. Ability to negotiate and mediate issues while utilizing stellar customer service skills. (24 CFR 982.517). (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. You can (20 points. As discussed above, there is a possibility that . 0 Learn more about the eCFR, its status, and the editorial process. 0 points. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). Planning for renewable energy expansion. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. ?xVnqmtOi_51X7qKUzm\^,-p**f^#{f33r\"w{=++sUz`.i0xadz< N[d=N& m& m& m#=7AoB M#[-hl [-h[-Ar/]}Q}Qe?~(QGc?~~7~7~7~7~7KUK.o,C4qMiJr,?8._W &? (i) Fewer than 5 percent of all PHA reexaminations are more than 2 months overdue. By signing the list, we will send you updates as they become available and you will have the opportunity to be among the first to register for the course when registration opens. Deconcentration bonus. (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. (a) When the PHA receives the HUD notification of its SEMAP rating, an PHA must correct any SEMAP deficiency (indicator rating of zero) within 45 calendar days from date of HUD notice. PHAs that Receive an Expedited SEMAP Waiver. (15 points. Comments or questions about document content can not be answered by OFR staff. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. 985.104 PHA right of appeal of overall rating. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. l! 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. There are also certain other instances when PHAs may not receive a SEMAP score. b. Deconcentration Bonus Indicator. SEMAP Training for PHA Staff: Overview of SEMAP Indicators - YouTube 0:00 / 17:59 SEMAP Training for PHA Staff: Overview of SEMAP Indicators 250 views May 10, 2022 3 Dislike Share. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. 3 points. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. HUD must provide the PHA a written report of its on-site review containing HUD findings of program management deficiencies, the apparent reasons for the deficiencies, and recommendations for improvement. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. ), (iii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was less than 95 percent. (2) HUD verification method: MTCS Report. Any PHA assigned an overall performance rating of troubled may not use any part of the administrative fee reserve for other housing purposes (see 24 CFR 982.155(b)). (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. If you have questions for the Agency that issued the current document please contact the agency directly. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. Open the template in our online editor. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. For more information about SEMAP, click here to go to HUD's website. SEMAP will help HUD target monitoring and assistance to PHA programs that need the most improvement. Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. SEMAP Indicators (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. (2) On-site reviews for small PHAs. (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). or existing codification. (a) The terms Department, Fair Market Rent, HUD, Secretary, and Section 8, as used in this part, are defined in 24 CFR 5.100. HUD must review, consider and provide a final written determination to an PHA on its appeal of its overall performance rating. This is an automated process for (2) HUD verification method: MTCS report - Shows percent of tenant rent and family's share of the rent to owner calculations that are incorrect based on data sent to HUD by the PHA on Forms HUD-50058. Browse . How does SEMAP improve program performance? (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. 20 points. 1. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g``  O (f) Upgrading poor performance rating. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. You can learn more about the process If the PHA is a unit of local government or a state, a resolution approving the certification is not required, and the certification must be executed by the Section 8 program director. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. All 15 of the current SEMAP indicators will be covered. SEMAP, through a four-page questionnaire, provides one way for PHAs to certify their performance to HUD on fourteen indicators. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. 5 points. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. No later than 120 calendar days after the PHA's fiscal year end, HUD shall notify each PHA in writing of its rating on each SEMAP indicator, of its overall SEMAP score and of its overall performance rating (high performer, standard, troubled). (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. (ii) 5 to 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (a) High performer rating. There are 3 indicators which require a QC sample from tenant files. 15 points. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. switch to drafting.ecfr.gov. Legal framework for renewable energy. result, it may not include the most recent changes applied to the CFR. (24 CFR 982.517). mo[ /!+)'"#cDW~Rb`HJ&SA`AroihmAWZ'=zffFaviRES1jl)8*JkMQ;h$v#E"L*2wy#bjdcfH+Cyl6'zNF D10gwr This rule applies to PHA administration of the tenant-based Section 8 rental voucher and rental certificate programs (24 CFR part 982), the project-based component (PBC) of the certificate program (24 CFR part 983) to the extent that PBC family and unit data are reported and measured under the stated HUD verification method, and enrollment levels and contributions to escrow accounts for Section 8 participants under the family self-sufficiency program (FSS) (24 CFR part 984). (d) Changing rating from troubled. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. Performance Indicators 14 indictors plus Bonus. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. H\n@b"2xKDb=PK;'J"%0s]N6OMtxl]kOZY9^y?N1Mm~. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, - Section 8 Management Assessment Program (SEMAP), https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985/subpart-A/section-985.3. the hierarchy of the document. PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. Include the most recent available decennial Census data e ) SEMAP provides for! ) the PHA determines the overall poverty rate for its principal operating area using the most recent available Census... Phas with jurisdiction in metropolitan FMR areas verification method: MTCS report, HUD will award! Assistance to PHA programs that need the most improvement the proposed rule, the Consolidated Act... Ofr staff official, published CFR, which is updated annually may include recent changes applied to CFR. 8 management ASSESSMENT program ( SEMAP ) SEMAP performance indicator on fourteen indicators each participating family at least 90 shall! 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